Project & Invoicing Coordinator

Project & Invoicing Coordinator

Global Fire and Security Systems

Nottingham NG2

Full Time – On site - £Competitive

WELCOME TO GLOBAL

Global Fire and Security Systems are an independent company established in Nottingham since 1999. We have since developed into market leaders in providing quality product solutions throughout the fire and security marketplace nationwide.

Thanks to a combined wealth of knowledge and experience between our directors, Global have become industry experts in the design, installation, commissioning and maintenance of fire safety, fire suppression and security systems.

We are now seeking a highly organised and detail-oriented Project & Invoicing Coordinator at our NG2 office in Nottingham. This is a great opportunity for a finance administrator with an admin or customer service background to join our Finance team.

Job Purpose:

To provide support with project administration, invoicing processes, and internal systems management. The role involves working across client portals, financial systems, and project tracking tools to ensure accurate and timely processing of information.

Responsibilities:

• Manage administrative aspects of projects and small works
• Process invoicing accurately and in a timely manner
• Complete and maintain all requirements within client portals and internal systems
• Raise invoices and credit notes promptly and correctly
• Handle payment applications and ensure all documentation is submitted as required
• Update and maintain databases
• Monitor and chase outstanding payments (retention chasing)
• Ensure data accuracy across all systems and records
• Support the wider team with general administrative and project-related tasks

About You

• Strong organisational skills with the ability to manage multiple tasks
• Good working knowledge of Microsoft Excel and other business systems
• Experience with invoicing, credit control, or finance administration
• High attention to detail and accuracy
• Ability to work to deadlines and prioritise workload effectively
• Strong communication skills, both written and verbal
• Ability to work independently and as part of a team

Desirable

• Experience working with client portals
• Knowledge of job costing or project accounting systems
• Background in construction, engineering, or service-based industries
• Financial adminstrative background

What we offer:

• Discounted travel to work schemes - Robin Hood tram and bus scheme
• Great public transport location
• Employee recognition scheme
• Paid refer a friend bonus up to £1000
• Development and progression opportunities
• The chance to be part of a reputable company in the fire and security industry

Does this sound like you?

Then we would love to hear from you, send us your CV using the link below.

Excited about the role, but your past experience or qualifications don’t perfectly match everything in the job description? We would encourage you to still apply. Studies have shown that some people, particularly from minority groups are less likely to apply to jobs unless they meet every single qualification.

We are dedicated to building belonging, empowering our colleagues to be their true self by offering a diverse, inclusive and authentic workplace. You may just be the right candidate for this role, or other future roles across our business.